Privacy Policy
Your privacy is important to us. This policy explains how TechShala collects, uses, and protects your personal information.
Last Updated: December 15, 2025
Introduction
TechShala ("we," "our," or "us") is a student-led technical committee at Vidyalankar Polytechnic, Mumbai. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our website and use our services.
By accessing or using our services, you agree to this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access the website or use our services.
Information We Collect
Personal Information
When you create an account or register for events, we collect:
- •Full Name: To identify you and personalize your experience
- •Email Address: For account authentication, communication, and event notifications
- •Mobile Number: For event-related communication and emergency contact
- •Educational Information: Roll number (for Vidyalankar students) or college/organization name (for others)
- •Password: Securely hashed for account security (we never store plain-text passwords)
Event & Activity Data
- •Event registration history and attendance records
- •Team memberships for hackathons and group events
- •Feedback and survey responses
Automatically Collected Information
- •Browser type and version
- •Device information and operating system
- •IP address (anonymized for analytics)
- •Pages visited and time spent on the website
How We Use Your Information
Account Management
Create and manage your user account securely
Event Registration
Process your registrations for workshops, hackathons, and events
Communication
Send event updates, confirmations, and important announcements
Personalization
Customize your experience based on your preferences and history
Analytics
Improve our services by understanding how users interact with our platform
Security
Protect against unauthorized access and ensure platform security
Legal Compliance
Comply with applicable laws and regulations
Support
Respond to your inquiries and provide customer support
Data Storage & Security
We take the security of your personal information seriously and implement appropriate technical and organizational measures to protect it.
Security Measures
- Secure Infrastructure: Your data is stored on Supabase, a secure cloud platform with enterprise-grade security
- Encryption: All data is encrypted in transit (HTTPS/TLS) and at rest
- Password Security: Passwords are hashed using industry-standard algorithms (bcrypt) and never stored in plain text
- Access Control: Role-based access ensures only authorized personnel can access user data
While we strive to use commercially acceptable means to protect your personal information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.
Information Sharing
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:
With Your Consent
When you explicitly agree to share your information for specific purposes
Event Partners
With event co-organizers or sponsors when necessary for event participation (with prior notice)
Service Providers
With trusted third-party services that help us operate our platform (e.g., email services)
Legal Requirements
When required by law, court order, or government authority
Safety & Protection
To protect the rights, property, or safety of TechShala, our users, or the public
Your Rights
You have the following rights regarding your personal data:
Right to Access
Request a copy of your personal data
Right to Rectification
Update or correct inaccurate information
Right to Erasure
Request deletion of your personal data
Right to Restrict
Limit how we process your data
Right to Portability
Receive your data in a portable format
Right to Object
Object to certain processing activities
To exercise any of these rights, please contact us at techshala@vpt.edu.in
Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law.
- •Active Accounts: Data is retained while your account remains active
- •Event Records: Registration data may be retained for up to 3 years for record-keeping
- •Deleted Accounts: Data is deleted within 30 days of account deletion request
Policy Updates
We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons. We will notify you of any material changes by:
- •Posting the updated policy on this page with a new "Last Updated" date
- •Sending an email notification for significant changes
We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
TechShala - Technical Committee
Vidyalankar Polytechnic
Wadala, Mumbai - 400037
Maharashtra, India
Email: techshala@vpt.edu.in